Tips how to create a powerpoint presentation
First rule: plan in advance The best way to avoid a presentation that will grow dramatically, until it becomes unmanageable, you plan ahead. Decide from the outset what will be the key points to touch: make a list, in order of exposure. Subsequently, based on the time available, assigned to each argument a number of minutes and, accordingly, will decide how many slides the dedicated. In creating your presentation, try to abide scrupulously to that number; sforate only in exceptional cases.
Classic question: how long a slide should be displayed before switching to the next?
There is no fixed rule: depends on the topic addressed by the style and exhibition. Often citing a rule that each slide should remain exposed for two minutes. It may also be valid, but it applies especially to scientific contexts in which the slides contain diagrams or equations; concepts that take time to be assimilated and that are the basis for complex explanations. If your slides contain only slogans, or simple concepts, even 20 or 30 seconds per slide may be sufficient.
The slides are NOT speech
Who creates the slide is often tempted to include everything you say during the presentation. This is a serious mistake. First, slide the rich become too heavy for the public. Second, if all you need to know is already on the screen, a portion of the public will end up just reading the slides and will stop following you, resulting in a decline of attention. Place the slide so only the main points, and let that the public learns the details of your voice will be much easier to maintain the pressure. Those who are not adept at speaking off the cuff often uses the slides to remember what he has to say, and this tends to make it appear on the screen every single concept. You do not need: PowerPoint and other software of this type, in fact, have functions that make it possible to show only certain parts of the slide on the screen of the computer, but not on the screen visible to the public. If you feel uncomfortable, then enter your notes in the slide as well, and make sure that they are visible only to you. Of course, this requires that the computer screen is visible from where you keep the discourse.
One thing at a time The slide should serve to capture and direct the attention of the public , and should always appear on the screen only what you need at that moment. Avoid, therefore, to project slides overcrowded lettering and images. Limit yourself to the essentials. If you need to show more things, do it in succession: not all at the same time. An alternative method is to bring up only gradually the various elements that make up the slide. For example, start with a white slide which stands a single sentence, then make appear a second slide in which the first sentence is accompanied by a second, then a third, and so on.
This method has the advantage of catalyst the audience’s attention on a single topic. And if someone has lost the previous step, you can always recover and not lose the thread of the discourse.
The legibility of Slide
The readability is always before aesthetics. The “special effects” can be appreciated at the first slide; already the third slide, however, the audience is concentrated in the attempt to understand what you are communicating, and the visual aspect is just a nuisance. Here is a list of rules that ensure good readability:
- Always use black letters on a white (or very light) is the combination that is more readable. Any other strains the eyes, and will tire the audience ahead of time. If you are forced to use a different background color (for example for reasons of “corporate colors”, or for consistency with other presentations before or after yours), compensated for the decreased readability using a larger font.
- Avoid the font “artistic” or otherwise unusual. Discuss the presentation on the new German headquarters of your company using slides written in Gothic idea may seem funny, but soon everyone will stop groped to decipher. If you really seem necessary, use special fonts only for main titles, and use bigger letters than usual, in order to improve readability.
For your presentation you should always prefer characters with no thanks (sans serif font, such as Arial and Helvetica) to those with thanks (serif font, such as Times New Roman or Courier). The characters are displayed with the graces of digital screens from evil, and strain the eye
Use fonts without thanks.
- The “thank you” in the typographic language, are those stretches that in many fonts are located at the ends of lines that make up the letters. Normally it is believed that the font thank you with more readable and less “strenuous” in fact almost all of the books and magazines are printed using font with serifs. This, however, does not apply to computer graphics: these characters are difficult to reproduce correctly with arrays of dots that make up the letters on a screen, and are therefore less readable. For this reason we prefer to use sans serif font in presentations. Now that the resolution of monitors and projectors has increased the problem is much less heard, but it is preferable to continue to use sans serif font, such as Arial or Helvetica.
- Align the text “feathering” on the left. Justified text (ie, spaces of different sizes for all rows have the same length) and center-justified are more tiring to read, even if more aesthetically satisfying.
A picture is worth a thousand words?
There is nothing better than an appropriate image to capture the audience’s attention and give them a reason to imprint in your mind what you are saying. However, the most important term of this rule is “appropriate”. The images are really only useful if they help to clarify a point difficult to explain in words, or if they provide a concrete example of an abstract concept. Otherwise, the images provide a distraction.
Until some time ago it was inconceivable to think of a presentation without the use of clip art. The clip art images are small specially designed for insertion into a presentation. PowerPoint has a large database of images, divided into categories; but you can get hold of many others from the website openclipart.org and other specialized sites. The problem of the clip art, however, is that they are very quickly to boredom, given that they all tend to use the same. Precisely because of their generality, is used in many different contexts, and this means that their potential booster runs out quickly. Our suggestion is to severely limit the use of clip art and if you really want to use it, to avoid those contained in the library of PowerPoint, but to procure others anew.
We urge you to take the greatest care to the creation of the slides , using all the techniques that we have described above. However, even the most interesting and eye-catching slide will be almost useless if you are not around you, with the strength of your speech and your personality. Without you, they are inanimate objects. You have to be good at capturing the attention of the public. The art of rhetoric and public speaking has been studied since ancient times. It is the object of dedicated courses, and certainly can not be eviscerated in a few lines here. In addition, each speaker has its own style, and techniques that are good for some are unsuitable for others. However, there are some tips that can give you to help you keep the attention of public about what you are presenting.
CREATE YOUR OWN lineup presentation.
You can do this part of the preparation of the slides, as seen on the occasion of the first rule. Decide what are the topics to be presented, and in what order. Then, for each topic must have a defined path, that includes an introduction, a middle and an end. In this way, not only will avoid losing the thread, but it will be easier for viewers to follow your reasoning. Obviously, the performance of the speech will be counterpointed by the slide at the appropriate times.
- Invent a beginning “strong”. The first few bars of a presentation are crucial: it is at that time that the public will decide if it is worth listening to you, or if it’s time to go to the bathroom, peep the newspaper or mind their own business. It is therefore appropriate to begin with a sentence in effect, something that affects the audience, to appeal to the emotions of the onlookers, incuriosisca them or generate a reaction anyway. Keep in mind though that this initial sentence, to be truly effective, it must be connected to the rest of what you say. You will have, in fact, periodically back strong argument with which you began, to remind the public that is exactly what you are talking about.
- Ask questions: are the best way to engage your audience. It is not necessary (in fact, you should not) expect that the public really give an answer. What matters is that people are challenged to find the right answer, it is the first speaker to reveal it in this way will remain focused on the topic. A particularly effective technique is to ask a question just before you go to the next slide: the one where you will find the answer. In this way (is guaranteed!) All keep their eyes glued to the screen.
- Make as much as possible, the tone of voice. We have already noted at the beginning as a botched presentation can be soporific. Then, if the presenter mumbles his sentences with monotonous tone of voice, the hypnotic effect is almost assured. Therefore use your voice to emphasize each step. With each new topic, raise the tone for calling distracted. Try to convey the appropriate emotions with his voice. If you are not skilled in public speaking, you may want to do some tests to become familiar with the material. Avoid instead of reading your presentation. As we have seen, you can keep an eye on the clipboard as not to lose the thread. But nothing is more boring than listening to someone reading a speech-mix.
- Be spontaneous, and feel free to break the rules that we have just explained, or even all, if you feel that this can be useful and is congenial to your style. The important thing is that you know well what you are doing. For example, enter the witty banter at each change of slide can make your presentation memorable, if you are skilled. However, if the humor is not your forte, try to revive a listless public means telling a joke to look knowingly disaster. Limit yourself, then, what you are really capable of doing.