Although not always possible, it would be advisable to inspect the place where you have to talk to make sure that everything works out for the best. To begin with, decide whether the presentation will be handled with your computer, or if you use a computer that is already present on site. The second solution is theoretically far more convenient: a presentation in PPS format fits easily in a USB memory stick, which is now almost any computer is able to recognize and read.
Make sure, however, that on the computer that you have to use PowerPoint installed, or alternatively, other software capable of reading the format PPS ; otherwise you will find yourself in trouble. Also check that the projector and the computer you use are compatible with each other, and you to place the cable to connect them.
Most projectors have an input type VGA or DVI, one normally used by the computer to connect to the monitor, and then there should be no problems. Make sure, however, to use the best resources at your disposal. For example, if the room has a high definition projector, and if your computer has a video card with HDMI output sophisticated, it will be far better to use the latter connection, which will ensure a crisp image without artifacts due to conversions. If the projector is not very bright, check if it is possible to darken the room, or at least create a penumbra sufficient to ensure that the images are clearly visible. Finally, decide what position you have to stand, taking into account the following requirements: Do not stand between the projector and screen or between the audience and the screen, you can stay facing the audience while speaking, be able to indicate objects on the screen (using a wand or laser pointer), you can check the progress of the presentation (unless you have an assistant who does it for you!).
In this regard, it is very useful to have a mouse or a wireless keyboard, which can be used even if you have to stay away from the computer (keep in mind, however, that, standing afar off, you can not see the screen and view any notes included in the presentation, but not visible to the public). Remember also that there are devices made for the presentations, which combine the functions of a wireless mouse and a laser pointer, allowing you to maintain control of the presentation from anywhere in the room. If you follow these simple rules, you do not ensure that your submission will be acceptable: after all, this mainly depends on the interest of what you have to say. However, we are confident that in this way the public can actually judge the concepts that you will want to submit to it, without being misled by boredom or unclear messages.
If anything can go wrong …
Make sure that there is never a single copy of the presentation: having multiple copies will avoid that, in case of failure or loss of the support, there should find in canvas trousers. The ideal would be to have several copies of media types (for example, a saved on a USB memory key, another on a CD, yet another hard drive). In this way, if it proves impossible to read one, it will be immediately available to another. If you have the habit of updating the presentation until the last moment available, use a titration system that allows to distinguish the different versions: otherwise it is mathematical that you will find with a copy to the point that it’s your last, crucial changes.
- Along with every copy of the presentation please include a copy of PowerPointViewer . It is a program that you can download for free from the Microsoft website , and that is able to view (but not edit) the PowerPoint presentations . In this way, just in case you need to use your computer becomes unavailable or running PowerPoint, you can make up on the fly.
- Keep on hand the largest possible number of cables and adapters to connect your computer to any type of video.Se, for example, the projector lamp should fail at the wrong time, you could remedy using a large monitor or TV formato.Ma whether your computer only comes with a VGA cable, and the monitor only has a DVI input, or vice versa, or if your TV only has HDMI inputs , Scart, component and / or composite video, you’ll be on the ground.
- If you really want to be 100% sure you can still keep the presentation, go to a copy shop with the file of your presentation and ask them to print all slide.Potete choose to do it on a transparent support (which, however, require the user to view them of a bishop, an instrument that is falling into disuse), or whether to print on sheets of paper or cardboard or A3 size maggiore.Quest ‘final solution will allow you to continue undaunted even in the absence of electric current!